If you're like me, you're always looking for ways to make your PTA committee more efficient and effective. That's where AI tools like ChatGPT come in. I use ChatGPT 4o almost daily for a wide range of tasks, including creating graphs, generating images, crafting social media posts, and even editing my blogs. The time it saves me is incredible—what used to take days now takes mere seconds. 

With all this extra time on my hands, I thought I'd share some tips on how your PTA committee can use prompts for ChatGPT and other AI tools to save time and boost productivity. Here are some examples you might find useful:

Subject Lines

As you gear up to welcome new families to your school through emails or newsletters next term, don't underestimate the power of captivating subject lines. Engaging headlines can significantly boost your email open rates, so why not utilise AI to assist you in crafting them?

PROMPT:

"Make a list of 12 different subject lines for the following <email, post>, <insert email text> that will particularly appeal to <audience - existing parents, new parents, potential new volunteers> and encourage them to <read it, sign up, donate>. Keep the subject line to <under 5 words> "

Event Ideas

Need fresh ideas for next term? ChatGPT can help you brainstorm while keeping your constraints in mind.

PROMPT:

"Give me 12 <easy to arrange, low cost, respectful, culturally sensitive>, <outdoor, indoor, online, hybrid, virtual> event ideas for a <small/large/international school> that works in <geography> that would be suitable for <pupils and staff, families, children> and will be <easy, quick, low cost> to organise and will <be fun, help raise awareness of our PTA, recruit volunteers>. These must be <lively, physically active, outdoors, for adults, suitable for families, young children> and must not involve <gambling, any health and safety issues>."

Fundraising

Especially challenging fundraising targets for next school year? Make the planning easier with targeted prompts!

PROMPT:

"Give me 12 <easy to arrange, low cost, respectful, culturally sensitive>, <fundraising, event, activity> ideas for <school anniversary, centenary, fundraiser, Christmas, Easter, Ramadan, Eid, Diwali, Passover, Hannukah> in support of our school based in <country>. These must be <lively, physically active, outdoors, for adults, suitable for families, young children> and must be suitable for <under 18, over 18, elderly relatives>."

PROMPT(Comparison):

"List each type of <event/activity>, together with its advantages and disadvantages and key risks, then compare each to recommend the best ones for our school <in certain geography> with an estimated income of <£/$ income> and <number> of staff, <number> of pupils, and <number> of volunteers."

Recruiting Volunteers

Visuals can greatly enhance your volunteer recruitment efforts. Create eye-catching flyers using a variety of AI-powered image creation tools such as DALL-E, DeepArt, Artbreeder, RunwayML, and NightCafe. These tools can help you design unique and engaging visuals that will attract potential volunteers and convey the excitement and importance of joining your PTA committee. From vibrant and colorful designs to elegant and professional layouts, these AI tools offer endless possibilities to create visually appealing flyers that will captivate your audience and inspire them to get involved. Don't underestimate the power of visually appealing content in recruiting volunteers—it can make a significant difference in the success of your recruitment efforts.

PROMPT:

"Create an eye-catching flyer to recruit volunteers for our upcoming PTA events. Highlight the benefits of volunteering and include a call to action."

Important Reminder

While using AI tools is incredibly helpful, it's crucial to avoid submitting any sensitive information. This includes details about community members or event dates that aren’t yet public. Always respect individual privacy and copyright laws.

Conclusion

By leveraging AI and ChatGPT, your PTA committee can save time, be more productive, and engage more effectively with your community. Give these prompts a try and see how they can transform your PTA activities next term.